“For tax purposes, an S Corp owner is not considered to be self-employed in the same way as an owner of a sole proprietorship or partnership. Simply put, an S corporation combines the benefits of a C corporation and a partnership. In this guide, we’ll discuss how the S Corp structure works, considerations relating to paying yourself, and how to set up the optimal payroll framework.

If you’re the only shareholder, your share will be 100%. Income Tax Return for an S Corporation to report your distributions. If you ever need more money, you can take a shareholder distribution at any time. Until 2013, the IRS released annual reports that included average S Corp salary information. The Bureau of Labor Statistics shows the median salary for technical writers is $78,590.

Shareholder Roles and Responsibilities

One pattern that immediately raises suspicion is paying yourself one large salary at year-end instead of regular payments throughout the year. One of the most persistent is the so-called 60/40 rule (keeping your salary at 60% and distributions at 40%). Perhaps most tellingly, they’ll analyze the ratio between your distributions and your salary. They’ll examine your pay as a percentage of your company’s gross revenue and compare it to overall company profits.

How to Calculate Your S-Corp Reasonable Salary Step-by-Step

The U.S. Bureau of Labor Statistics compiles comprehensive wage data searchable by occupation nationwide, in addition to comparable wages by state, region, and city. An S Corp isn’t a legal business entity in and of itself. To ensure compliance with IRS requirements for your particular situation, please consult with a qualified tax professional.

Use Comparable Salaries To Back Up Your Salary Figures

You report that amount as income on your Form 1040 when filing your tax return for the year. We not only organize and maintain your S Corp tax status but also maximize your tax savings by helping to support you with how much to pay yourself. You could pay yourself a relatively small salary every quarter and then pay yourself a substantial year-end bonus, for example. Once you organize your business as a legal entity, like an LLC, paying yourself gets more complicated than just collecting money from clients or customers.

Decide how to pay yourself from an S Corp

If you only take distributions and skip a salary, the IRS could reclassify those distributions as wages and assess back taxes and penalties. For example, reducing your salary means you will pay less in S Corp payroll taxes; however, doing so limits the amount you can contribute to your retirement accounts. These employer-paid payroll taxes are fully deductible on the S Corp’s annual income tax return (Form 1120-S). An S Corp can deduct the employer portions of payroll taxes (i.e., Social Security, Medicare taxes, and federal/state unemployment taxes) as business expenses.

We help startups & small business owners stay on top of their books, taxes, and payroll with personalized CPA services tailored to your unique needs. S corporations are required to compensate shareholder-employees with reasonable wages for their services before making distributions. Moreover, audits of employee retention credit claims may lead to additional audits for S corporation owners, particularly concerning the appropriateness of their reasonable compensation.

• This becomes essential documentation when filing s corp taxes.
• The time you spend in the business could also be a determining factor.
• This tax and spending measure solidifies numerous tax law changes originally enacted in the Tax Cuts and Jobs Act (TCJA) of 2017 and signed into law during President Trump’s first term in office.
• Nellie Akalp is a passionate entrepreneur, recognized business expert and mother of four.

Certain fringe benefits are included in an S corp owner’s taxable income but are NOT subject to Social Security or Medicare taxes. For example, if you are the CEO of a large corporation, your salary will likely be higher than that of a small business owner with less experience. If the IRS determines that an S-corp owner’s salary does not meet the guidelines of reasonable salary, the S-corp may be subject to penalties and fines. Let’s explore the factors that go into determining a reasonable salary for S-Corp owners. With this in mind, it’s possible to reduce taxes by limiting the income paid through salary and maximizing the amount paid through distributions. If you take too much salary and not enough distributions, you might pay more in self-employment taxes than necessary.

Current developments in taxation of individuals: Part 2

• Your salary gets hit from all angles – federal income tax, plus that 6.2% Social Security and 1.45% Medicare tax that both you and your company have to pay.
• Proper S Corp tax filing requires defensible salary determinations backed by market data.
• For tax purposes, you can elect S Corp tax treatment to keep your taxes (relatively) simple and claim the profits on your personal tax return, instead of paying corporate taxes.
• Do you perform all critical functions, or do you delegate significant responsibilities to employees?

Documentation should describe the type of work and number of hours completed by the shareholder, with comparable salaries in like positions as proof of reasonable compensation. The S Corp is also a popular entity election because it allows the owner(s) to divide business income into salaries and distributions. S Corp shareholders then report the income and losses on their personal tax returns and are taxed at their individual income tax rates.

Can an S Corp deduct payroll taxes?

With the right documentation and a proactive strategy, you can stay on the right side of the tax code. Conduct an annual review that takes into account business performance, industry trends, and your changing responsibilities. This shows the IRS your process is compliant with corporate governance standards. If you’re wearing multiple hats—strategic planning, operations, client management—your salary should reflect that complexity. Save this documentation to support your compensation decision.

Determining a salary range for a CEO of a small business is not an exact science. However, if you are less involved and only work a few hours a week in the business, you may be able to justify a lower salary. If you work full-time in the business, then your salary would reflect that. Factors that are taken into consideration include the owner’s experience, education, and responsibilities, as well as the company’s size and industry.

With penalties like these on the line, it’s clear that determining what is “reasonable” is something you want to be sure to get right as a business owner. Otherwise, the owner could bypass 100% of self-employment taxes which is obviously not in alignment with the goals of the IRS! Only the salary portion is subject to self-employment taxes, while the distribution portion is not. A good payroll software can streamline these processes, freeing you to focus on growing your business.

Don’t risk IRS penalties by guessing your reasonable compensation. Don’t wait for an IRS notice to address reasonable compensation. Determining reasonable compensation for your S-Corporation doesn’t have to be overwhelming.

If investors provide capital expecting returns, or loans require certain compensation levels, document these constraints affecting salary decisions. Document losses carefully and maintain records showing the financial impossibility of salary payments. The IRS can’t require payments the business can’t afford. A consulting firm with no significant assets must attribute most profits to owner services.

If their salary doesn’t align with similar roles within their industry, it is likely that the amounts will need to be reclassified. Smart accounting, seamless HR, and powerful automation– built for small businesses that want to grow with confidence. It’s about setting a fair, defensible amount that reasonable salaries and s corps reflects reality while making the most of your tax situation. Working with knowledgeable pros not only keeps you in compliance but also gives you peace of mind that your business is protected from unnecessary attention.

The shareholders must also provide their consent to the S corp election by signing a part of Form 2553. When a company elects to be treated as an S corporation, it must follow specific filing and reporting procedures. These experts can offer valuable insights in determining reasonable compensation and staying compliant with IRS guidelines. S Corp owners should consider seeking advice from experienced tax professionals such as certified public accountants (CPAs) or tax attorneys. An S Corp must maintain accurate payroll records to ensure compliance with tax obligations and legal requirements.